Payroll Outsourcing Services
Why we are the perfect Choice for Your Business
We know that running a business is not an easy task. That’s why we are here. By providing you a comprehensive service in payroll, you can say goodbye to extra time spent administering your payroll So that you can focus on more important things that is your core business.
As your HR partner, we aim to offer you flexibility and streamline payroll outsourcing services but at competitive prices. Our goal is to help you achieve tangible benefits in the areas of cost savings as well as increase service level performances.
Scope of Services – Payroll
- Fortune Consulting (FCL) will input/capture, compute and finalize the Client’s payroll i. claims and monthly salary payouts. This will be carried out in strictest confidence by FCL based on all payroll related information provided to FCL by the Client, Statutory Bodies in Kenya and any banks pertaining to staff bank loan deductions and subsidies.
- FCL will render the additional services of assisting the Client in capturing and screening the information provided by the Client to ensure that they are in accordance with the Client’s company’s policies and procedures and all Government regulation
- On monthly basis, FCL will make timely cheque request and funds requisition to the Client for the payment of salaries and wages, statutory payments, namely, NHIF, PAYE(If any), NSSF, HELB or other loan repayment and salaries by cheque, namely resignations and new hires after the monthly payroll cut-off dates
- FCL will remit all payments stipulated in item 3 with the relevant documentation to the relevant bodies before their respective deadlines
- A time schedule will be agreed between FCL and the Client, stipulating the deadlines for:
- Submission of data (employees’ information/earnings/deductions/resignations/new Staff, et) to FCL;
- Submission of reports to the Client for vetting before finalization of payroll;
- Preparation of funds and payment of salary to employees via bank accounts or other means;
- Submission of reports to the Client for record keeping;
- Issuance of cheques by the Client as payment to statutory bodies
- FCL will prepare all standard payroll reports, after each payroll period as follow:
- Payroll summary
- Company Payslip
- Payment Requisition Report
- Net to Gross Report
- Allowance and deduction reports
- Reconciliation Listing and Summary
- Bank Transfer in Required format Excel, CSV or Text
- NSSF Payment file
- NHIF Payment file
- HELB Payment Format
- Itax Payment format
- Send the Payslips electronically to Members of staff
- Leave Liability for companies with our leave System
Should you have many companies under one group of companies, FCL will print out all reports for different entities as well as consolidated reports for management decision purposes.
- Yearly, FCL will prepare the P9 report for individual submission to Kenya Revenue Authority before the end of the first quarter This will be accessible to the Client using the Payroll Portal that we shall install.
- On an ad hoc basis, FCL will prepare necessary reports requested by the Client, but within the capability of Paywell payroll softwa However, as and when there is a need for additional assistance in any payroll matters that will have to be accomplished as a project; then a formal quotation will be prepared for the Client.
- FCL will function as a helpdesk for all the Client’s payroll matters, answering calls and emails daily. Our office hour are from 9.00am to 5.00pm Mondays to Fridays
- FCL will prepare the accounting journals for payroll cost and accounting journals for financial month end provisioning in the format required by Clients
- Compute leave balance based on financial month end and upload the information to Client’s accounting system for computation of leave accruals.
- FCL will perform reconciliation on all payroll related accounts and prepare adjustment journals for the reconciliation on a monthly basis
Get a Quote Now or Call +254 722 769149 / +254 704 475496 to us Today.